Software Contracts - 1170/21

Date Responded 21 September 2021

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

The information I'm requesting is regarding the software contracts that the organisation uses, for the following fields.

 

Primary Human Resources (HR) and Payroll Software Solution:

For example, iTrent, ResourceLink, HealthRoster; software of this nature.

 

The organisation’s primary corporate Finance Software Solution:

For example, Agresso, Integra, Sapphire Systems; software of this nature.

 

1. Name of Supplier: Can you please provide me with the software provider for each contract?

2. The brand of the software: Can you please provide me with the actual name of the software.  Please do not provide me with the supplier name again please provide me with the actual software name.

3. Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included.

Please also list the software modules included in these contracts.

4. Number of Users/Licenses: What is the total number of user/licenses for this contract?

5. Annual Spend: What is the annual average spend for each contract?

6. Contract Duration: What is the duration of the contract please include any available extensions within the contract.

7. Contract Start Date: What is the start date of this contract? Please include month and year of the contract.  DD-MM-YY or MM-YY.

8. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract.  DD-MM-YY or MM-YY.

9. Contract Review Date: What is the review date of this contract? Please include month and year of the contract.  If this cannot be provide please provide me estimates of when the contract is likely to be reviewed.  DD-MM-YY or MM-YY.

10. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).

In Response:

HR – (In house developed Oracle e-business suite product is currently used however the force is in the process of implementing the Agresso HR solution)

Software Category: HR – Agresso

  1.  Software Supplier: Unit 4 via Methods
  2.  Software Brand: Agresso
  3.  Contract Description: HR Module
  4.  Number of Users/Licenses: 5200
  5.  Annual Spend: Average contract spend is £177K
  6.  Contract Duration: What is the duration of the contract please include any available extensions within the contract
  7.  Contract Start Date: 28/09/17
  8.  Contract Expiry: 27/09/23
  9.  Contract Review Date: 11/22
  10.  Contact Details: John Spoors – Interim Head of Procurement – spoors@northumbria.police.uk

 

Payroll –

Software Category: Payroll – Agresso

  1.  Software Supplier: Unit 4
  2.  Software Brand: Agresso
  3.  Contract Description: The contract consists of the supply of a number of modules which form part of the Agresso product.  These modules include, Core Ledger Management, Budget Management, Bank Account Management, Fixed Asset Management, Creditor Management, Debtor Management, Sales Order Processing, Purchase Order Processing, Stock Management, Payroll Management, Management Information and HR.  The Contract also has Application Support and Technical Support included 
  4.  Number of Users/Licenses: Perpetual Licence for 25 years
  5.  Annual Spend: Average contract spend is £177K
  6.  Contract Duration: 12 month S&M
  7.  Contract Start Date: /02/21 – Relates to S&M
  8.  Contract Expiry: 01/02/22 – Relates to S&M
  9.  Contract Review Date: 11/21
  10.  Contact Details: As previous above

 

Finance –

Software Category: Finance – Agresso

  1.  Software Supplier: Unit 4
  2.  Software Brand: Agresso
  3.  Contract Description: The contract consists of the supply of a number of modules which form part of the Agresso product.  These modules include, Core Ledger Management, Budget Management, Bank Account Management, Fixed Asset Management, Creditor Management, Debtor Management, Sales Order Processing, Purchase Order Processing, Stock Management, Payroll Management, Management Information and HR.  The Contract also has Application Support and Technical Support included 
  4.  Number of Users/Licenses: Perpetual Licence for 25 years
  5.  Annual Spend: Average contract spend is £177K
  6.  Contract Duration: 12 month S&M
  7.  Contract Start Date: 02/02/21 – Relates to S&M
  8.  Contract Expiry: 01/02/22 – Relates to S&M
  9.  Contract Review Date: 11/21
  10.  As previous above

Disclaimer

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another. Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data. For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police. Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation. In particular, you must not re-use this information for any commercial purpose.

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