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Date Responded 27 July 2018

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

Below is the wording of Article 30 of the GDPR, 

Each controller and, where applicable, the controller's representative, shall maintain a record of processing activities under its responsibility. That record shall contain all of the following information:

=> Article: 4

=> Dossier: Obligation, Representatives 

(a) the name and contact details of the controller and, where applicable, the joint controller, the controller's representative and the data protection officer;

=> Dossier: Data Protection Officer, Shared Responsibility 

(b) the purposes of the processing;

(c) a description of the categories of data subjects and of the categories of personal data; 

Under the FOIA 2000,

1.could you please send me a copy of your data inventories please and

2. the lawful reasons you process your data. 

In Response:

We have now had the opportunity to fully consider your request and I provide a response for your attention. 

Following receipt of your request, searches were conducted with the Information Management Unit of Northumbria Police. I can confirm that the information you have requested is held in part by Northumbria Police. 

  1. No information held. We do not currently hold a data inventory.   
  1. As the information you have requested is accessible by other means I have not provided you with a copy of the information and will rely on Section 21 of the Freedom of Information Act 2000.  You should therefore consider this a refusal for your request. 

I have provided an explanation to this exemption below. 

Section 21 (1) - Information accessible by other means 

Information which is reasonably accessible to the applicant is exempt information. 

This is covered by our Information Commissioners Office (ICO)  registration which is available to the public and therefore freely available.

In order to assist I have provided the relevant link for you below 

https://ico.org.uk/ESDWebPages/Entry/Z4888222 

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