Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')
As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.
Please can you send me a copy of any correspondence between police force officials and a company called AnyVision since January 2017.
Please include any emails, documents or meeting minutes.
Please can you also send me any correspondence including emails, documents or meeting minutes that mentions the company AnyVision since January 2017.
After we sought clarity you then specified that by ‘police force officials’ you mean anyone who works for the police force i.e. not just police officers
We have now had the opportunity to fully consider your request and I provide a response for your attention.
Information Commissioners Office (ICO) guidelines state that:
A public authority must confirm or deny whether it holds the information requested unless the cost of this alone would exceed the appropriate limit.
I can neither confirm nor deny that the information you require is held by Northumbria Police as to actually determine if it is held would exceed the permitted 18 hours therefore Section 12(2) of the Freedom of Information Act would apply. This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00
You should consider this to be a refusal notice under Section 17 of the Act for your request.
I have set out the reasons for this below.
Your request asks for ‘any correspondence’ held regarding a company called AnyVision. This request would require extensive manual searching of all written information held by the force as it could be held anywhere and by anyone, if held at all. This exercise would entail in excess of 5,000 staff members personal email accounts being scrutinised, as well as hundreds of departmental mailboxes and basically any documents that have been compiled/sent/received over a 33 month period being located and manually reviewed to establish if any held any information in relation to this request. This cannot be achieved within the permitted 18 hours even for a one year period.
You should note that had Section 12(2) not been fully applicable other exemptions would have been considered and applied where relevant.