What3words Ltd - 1116/21

Date Responded 13 September 2021

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

  1. Could you please provide copies of all terms of service, terms of use, terms & conditions, or any other legal terms agreed between yourselves and What3words Limited?
  2. Could you please provide copies of all correspondence, written or electronic, made either between What3words Limited and yourselves, even where you have not replied?
  3. Could you please provide a list of all payments either to or by What3words Limited?
  4. Could you please provide copies of any training or guidance materials provided to you by What3words Limited?
  5. Could you please provide copies of any internal discussions or decisions regarding the use of What3words Limited by yourselves?

In Response:

Information requesting ‘all correspondence’ and ‘any internal discussions or decisions regarding the use of What3words Limited’ and ‘any training or guidance materials provided ‘ over an unspecified period of time would require extensive searches of all places/systems where such information may  be held.  This would include email accounts, both personal and departmental, minutes of meetings/agendas, and training packages etc to establish what is held.  This cannot be achieved within the 18 hour time limit and therefore Section 12(1) of the Freedom of Information Act would apply. This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00

 

You should consider this to be a refusal notice under Section 17 of the Act for your request.

 

Although excess cost removes Northumbria Police's obligations under the Freedom of Information Act 2000, as a gesture of goodwill I have supplied information below, relative to your request, retrieved or available before it was realised that the fees limit would be exceeded. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request.

 

  1. No information held.  This is a free service offered to emergency services so no legal contract is required
  2. No information held.  As above, this is a free service.

 

You should note that had Section 12 not been wholly applicable other exemptions would have considered and applied where relevant.

back to top