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Printer Contracts & Devices - 149/20

Date Responded 03 February 2020

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

1  Current contract details?

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

2  Companies awarded?

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

3  Length of contract/s and end dates?

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

4  Number of devices?

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

5  Annual print/copy volume

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

6  Annual spend?

a  Photocopiers/MFDs

b  Printers

c  Print room / reprographics

7  Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.

8  Do you have any print management software? If so, which software?

9  Do they supply you with any scanning software (additional to the software native to the device)?

10  What Document Management solution/s do you currently use within your organization?

11  Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

In Response:

Following receipt of your request, searches were conducted with the Procurement and ICT Departments of Northumbria Police.  I can confirm that the information you have requested is held by Northumbria Police.

I am able to disclose the located information to you as follows.

With regards to questions relating to MDFS and printers and points 5, 6, 8, 9, 10 and 11 the below exemption is applicable.

As the information you have requested at these points is accessible by other means I have not provided you with a copy of the information and will rely on Section 21 of the Freedom of Information Act 2000. 

You should therefore consider this a refusal for those parts of your request.

I have provided an explanation to this exemption below.

Section 21 (1) - Information accessible by other means

Information which is reasonably accessible to the applicant is exempt information.

Questions on this subject have been asked, released and published on the Northumbria Police Disclosure Log.  FOI’s 1111/19 and 1592/19 refer, and a link to the Disclosure Log is provided below.

Additionally a response to questions 1, 2, 3, 4 and 7 for print room equipment is also in the public domain, and therefore the above exemption also applies to those points of this request.  This information is freely available on the Blue Light Database, available via the following link: https://www.blpd.gov.uk.

 

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