Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')
As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.
1. Could you please disclose how many foregn travel notices from sex offenders were submitted to the force for the years 2014/15/16/17/18, with a breakdown for each year.2.Could you please disclose, for each request, where the country of travel was and if the request was accepted.’
You then clarified that the time period you were looking for was calendar years
We have now had the opportunity to fully consider your request and I provide a response for your attention.
Please note, for the purpose of this request we are taking it that you are referring to foreign travel registrations which form part of sex offender notification requirements, and our response is with that in mind.
Following receipt of your request, searches were conducted with the Safeguarding Department of Northumbria Police. I can confirm that the information you have requested is held by Northumbria Police however cannot be disclosed for the following reasons.
The information, particularly at point 2 is not held in a format that allows its extraction within the permitted 18 hour threshold.
For the time periods requested there have been 600 notifications recorded. Each one would require a manual review to establish the country of travel.
Even at a conservative estimate of 10 minutes per record, which we have considered as reasonable, we have estimated that to locate and extract this information would take over 100 hours, therefore Section 12(1) of the Freedom of Information Act would apply. This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00
You should consider this to be a refusal notice under Section 17 of the Act for your request.
Although excess cost removes Northumbria Police's obligations under the Freedom of Information Act 2000, as a gesture of goodwill I have supplied information below, relative to point 1 of your request, retrieved or available before it was realised that the fees limit would be exceeded. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request.
2014 – 126
2015 – 136
2016 – 154
2017 – 151
2018 – 33