Find out what data we hold about you and how to access information about us.
What is the Data Protection Act?
The Data Protection Act 2018 controls how your personal information is used by organisations, businesses or the government.
What is subject access?
You have the right to ask for a copy of records the police have about you. This is called a subject access request.
A subject access request allows you to access the local data Northumbria Police hold about you. You can apply direct to us.
It is not a requirement to complete a form however the form may make it easier to locate the information you require. A request can also be made verbally.
We will require copies of relevant proof of identity as explained below.
- Complete the form: Subject access request form
- Sent it direct to us via post to:
Bedlington Police Station,
Please note you cannot attend this address in person
3 Or via email: to firstname.lastname@example.org
4 You must also include:
- A copy of an identification document, e.g. birth certificate, current passport
- A copy of proof of address, e.g. a utility bill (within last 6 months) medical card or British driving licence (should you not be able to provide proof of address due to your circumstances, please contact us via email or telephone to make some other arrangements to confirm your identity)
Please do not send original documents, copies will not be returned.
No fee is applicable for this service, however a reasonable fee can be charged or a request can be refused when a request is classed as unfounded, excessive or repetitive.
We must provide you with your information within one month of receipt, however we can lawfully extend this by a further two months if your request is complex or numerous. If there is a delay in dealing with your request we will inform you within one month of receipt of the request and explain why the extension is necessary. If proof of identity is sought then the one month will commence when your identity has been confirmed.
Should a response be required in larger font, then this can be made available.
If you would like access to information held on national police systems, such as the Police National Computer (PNC) you would need to contact Association of Chief Police Officers Criminal Records Office ACRO.
When making an access request, include the following information:
- Your name and contact details.
- Any information used by the organisation to identify or distinguish you from other people with the same name (account numbers etc).
- Any details or relevant dates that will help it identify what you want.
For example, you may want to ask for:
- your interview statements;
- footage of you captured through CCTV/ other recordable devices
- custody records
- correspondence between the police and other organisations, such as those providing support to you.
Your legal representation should get in touch with us direct by emailing: email@example.com
You can request this information from us via a Freedom of Information request.
- To help us quickly find the information you need:
Please tell us your name, exactly what you want to know and how you want to receive the information.
2 Send your request direct to us by our online form
3 Or email us your request to firstname.lastname@example.org
Before submitting a request, please refer to our disclosure log which holds responses to other requests. This may hold the information you are looking for.
If you require a Police Certificate to apply for emigration visas, work permits or residency in Australia, Canada, New Zealand, South Africa and the United States should download the application from for an ACPO Police Certificate from the ACRO website.
In certain circumstances you may apply to have your fingerprints and DNA profiles deleted from national police systems, namely the National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD).
Under the Protection of Freedoms Act 2012 (which amended the Police and Criminal Evidence Act 1984, known as PACE) police in England and Wales are able to indefinitely retain your biometric information – including your DNA profile and fingerprints - if you have been convicted of an offence.
Under the Act, your biometric information will be immediately deleted if you were not convicted of a recordable offence, provided that specific criteria are satisfied.
Further information concerning the ‘Early Deletion Process’ can be accessed on the ACPO Criminal Records Office website.