Northumbria Police processes and holds personal data. Read on to find out how we protect that data and your right to access data we hold on you.
Subject access requests
People have the right to access to personal data held about them. If you would like to know what information Northumbria Police holds about you, you should make an application through the ‘Subject Access’ procedure (Data Protection 2018).
It is not a requirement to complete this form; however it may make it easier to locate the information you need. The form can be downloaded from the resources section of this page.
Subject Access Requests can be sent by post to:
4th Floor Cobalt Business Way
Newcastle upon Tyne
Please note you cannot attend this address in person
You must also include:
- A copy of an identification document, e.g. birth certificate, current passport
- A copy of proof of address, e.g. a utility bill (within last 6 months), medical card or British driving licence
Please do not send original documents, copies will not be returned.
No fee is applicable for this service, however a reasonable fee can be charged when a request is classes as unfounded, excessive or repetitive. It may take up to one month from the day your completed requested and copies of ID are received for us to respond.
Police National Computer
Should you wish to know what information is held about you on the Police National Computer you will need to apply to the ACRO Criminal Records Office. This link contains all instructions on how to apply. ACRO can be contacted on 02380479920 or email firstname.lastname@example.org. This service is not carried out by Northumbria Police.
Anyone needing a Police Certificate to apply for emigration visas, work permits or residency in Australia, Canada, New Zealand, South Africa and the United States should download the application from for an ACPO Police Certificate from the ACRO website.
Please note: This certificate is processed entirely by the ACPO Criminal Records Office (ACRO) and all submissions and enquiries should be made to ACRO through the following routes:
- Telephone 02380 479 920 (during their office opening hours of 08:30 – 16:30, Monday to Friday).
- Email: email@example.com
- In writing to:
PO Box 481
Please do not return the ACRO Police Certificate application form to Northumbria Police.
Criminal Record Checks for Employment
If you require a disclosure for employment purposes, and you live in England, Scotland or Wales, please contact your local office:
- England and Wales: Disclosure and Barring Service (DBS) formerly known as CRB checks.
- Scotland: Disclosure Scotland
- Northern Ireland: NI Direct Government Services
Early deletion of biometric information from National Police systems
In certain circumstances you may apply to have your fingerprints and DNA profiles deleted from national police systems, namely the National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD).
Under the Protection of Freedoms Act 2012 (which amended the Police and Criminal Evidence Act 1984, known as PACE) police in England and Wales are able to indefinitely retain your biometric information – including your DNA profile and fingerprints - if you have been convicted of an offence.
Under the Act, your biometric information will be immediately deleted if you were not convicted of a recordable offence, provided that specific criteria are satisfied.
Further information concerning the ‘Early Deletion Process’ can be accessed on the ACPO Criminal Records Office website.
The General Data Protection Regulation is a European-wide law that replaces the Data Protection Act in 1998 in the UK. It places greater obligations on how organisations handle personal data. It came into effect on 25 May 2018.
Data which relates to a living individual who can be identified from that data. This also includes named contacts in business as well as consumers at home addresses.
Sensitive data covers the racial or ethnic origin of the data subject, political opinions, religious or other beliefs, memberships of trade unions, physical or mental health, sexual life and criminal record.
The right of an individual to be given access to information concerning them which is held by a Data Controller. The response must be made within one calendar month of receipt of the request.
Subject Access Request Form
Subject Access Form.doc